Schengen’s new border checks: smart tips for smooth travel

The Schengen area has begun a major change at external borders: a phased rollout of the Entry/Exit System (EES) started on 12 October 2025, replacing manual passport stamps with secure electronic records. This six-month progressive launch means border crossing points will be brought online gradually, with full deployment expected by 10 April 2026. Travelers should expect adjustments while staff and kiosks settle into new routines.

These Schengen new border checks aim to ‘make travelling smoother and safer for all’, according to EU officials, by improving detection of overstayers and identity fraud. The system will affect many short-stay visitors, change what data is collected at the border, and add new practical steps for travelers to follow. Read on for clear, actionable tips to keep your journey running smoothly.

What changed: the EES rollout and timeline

The Entry/Exit System (EES) began progressive activation on 12 October 2025, with member states able to switch border crossing points on in stages. Manual passport stamping is being phased out and replaced by electronic entry and exit records as each point goes live. The EU aims for full deployment by 10 April 2026, although local timing can vary.

This is part of a broader border modernisation that will later be complemented by ETIAS, the pre-travel authorisation system expected to come into force in late 2026 with some projections extending into 2027. Travelers should watch official announcements for exact ETIAS launch dates and application procedures.

Because the rollout is gradual, expect variable processing times and procedures between airports, ports and rail terminals. Governments and transport operators warn that the initial six-month transition may cause delays as kiosks, booths and staff adapt; allow extra time when planning connections and arrivals.

Who must register and who is exempt

EES applies to third-country nationals travelling for short stays: that is, non-EU/EEA/Swiss visitors staying up to 90 days in any 180-day period. The system records entries and exits and captures biometrics for eligible travellers. EU, EEA and Swiss citizens are not subject to EES checks.

Some categories are exempt or follow modified rules: holders of certain residence permits or long-stay visas, family members of EU citizens in specified conditions, and other groups defined in the EES regulation. If you believe you fall into an exempt category, carry supporting documents like a residence card or long-stay visa to show at the border.

If an exemption applies but an EES record is created in error, national procedures allow requests for correction or deletion. Check the guidance from the country where the record was made and the relevant supervisory authority to resolve mistakes.

What data EES collects and your data rights

EES records include personal details, passport or travel-document information, entry and exit dates and places, a facial image and fingerprints (fingerprints are not required for children under 12). Generally, records are retained for three years; if no exit record exists, retention can extend up to five years. These retention rules are important if you have a long or complicated stay.

Processing of EES data is governed by EU data protection rules. Travellers have rights to access their data, request rectification, restriction and, where applicable, erasure. Access to EES data is limited to authorised authorities and international transfers are tightly regulated; consult national supervisory pages for details on how to exercise your rights.

Refusing biometric enrolment is a serious matter. Biometric registration (photo plus fingerprints where required) is mandatory for eligible travellers and refusal can lead to denied entry. If you have concerns about biometric processing, discuss them with the border official or seek guidance from your consulate before travel.

Practical tips for smoother border crossings

Allow extra time at arrival and departure during the rollout period. Expect longer processing at some airports, ferry terminals and rail stations as staff and systems adapt during the six-month transition. If you have a tight connection, contact your carrier to understand how EES checks might affect you.

Use pre-registration kiosks or self-service devices when available. Some airports and stations offer optional pre-registration kiosks or tablet-assisted registration that can shorten time at staffed booths; availability varies by country and facility. Arrive early enough to use these devices if your departure point offers them.

Check whether your departure terminal performs EES checks pre-departure. Certain juxtaposed checks and cross-channel points (for example some UK to Schengen operations such as Eurostar, LeShuttle or selected ferry terminals) may conduct EES processing before you board. Verify procedures with your carrier or operator before travel.

Prepare documentation and passport basics: Schengen rules require third-country passports to be valid for at least three months beyond your intended departure and issued within the last ten years. The U.S. State Department recommends U.S. passport holders maintain at least six months’ validity to avoid problems. Carry two blank pages where required and have your passport chip accessible for scanning.

Bring evidence that authorities may request: printed and digital copies of reservations, return or onward tickets, proof of sufficient funds and travel insurance where applicable. Having these ready on arrival speeds questioning and reduces the risk of additional checks during the early rollout of EES.

Families, children and special categories

Children under 12 are normally exempt from fingerprinting, though a facial image is usually still taken. For family travel, rules can differ: family members of EU citizens and other special groups may have modified procedures and record-retention periods, so check national guidance before you travel.

If you travel with minors, carry birth certificates, custody papers or other documents that prove family relationships when relevant. This can help officials process group or family entries without delay, and avoids confusion when biometric requirements differ by age.

When in doubt about exemptions or special status, bring proof such as residence cards, long-stay visas or other official documentation. If an EES entry is recorded in error for an exempt traveller, follow the national process to request correction or deletion as soon as possible.

Avoid scams, delays and a short smart-travel checklist

Beware of fraudulent websites and third-party services promising fast-track ETIAS or EES processing. The EU and industry bodies warn that unofficial sites may charge high fees or steal personal data. Only use official EU and member-state portals for ETIAS applications when that system launches.

Smart-travel checklist: – Check whether your arrival/departure point has EES kiosks or pre-registration and plan accordingly. – Carry printed and digital copies of bookings, insurance and ID; keep your passport accessible for scanning. – Update your passport well before travel following the Schengen 3-month rule (U.S. travellers should consider a 6-month buffer).

Smart-travel checklist continued: – If you’re in an exempt category, carry proof like a residence card or long-stay visa and ask for deletion if an EES record is wrongly created. – Expect progressive rollout differences; verify procedures on your airport, port or rail operator pages before travel. – Contact carriers in advance if you have tight connections and may be affected by new checks.

Finally, keep copies of any EES enrollment receipts or confirmation you receive at the border, and note the point and time of registration in case you need to request corrections later. Being proactive reduces the chance of delays and makes it easier to resolve errors.

Schengen’s new border checks represent a significant operational shift, but with a little preparation travellers can minimise inconvenience. Check official sources for the latest local procedures, carry necessary documents, use pre-registration where offered, and give yourself extra time during the rollout period.

Staying informed and organised will help you move through the new system quickly and safely. Use official EU and member-state websites for guidance, avoid unofficial service providers, and enjoy smoother travel across Schengen as the new digital borders settle in.